Case Study: Electrical Subcontractor Delays Cause Power System Installation Setbacks in California (2019)

Project Overview
• Name: San Francisco Bay Bridge Retrofit
• Location: San Francisco, California
• Year: 2019
• Project Size: $520 million
• Scope: Bridge seismic retrofit and electrical system upgrades
• Lead Agencies/Contractors: California DOT /

Category of the Issue, Problem, or Challenge
• Subcontractor Management
• Scheduling & Coordination

Summary of the Issue, Problem, or Challenge
The electrical subcontractor missed key deadlines due to labor shortages and procurement delays, causing a 6-week setback in power system installation.

Root Cause Analysis

• Underestimation of labor and material needs.
• Ineffective subcontractor staffing and recruitment.
• Delays in ordering long-lead electrical components.
• Insufficient coordination with prime contractor schedule.

Impacts Due to the Issue, Problem, or Challenge

• Schedule delay impacting subsequent testing and commissioning.
• Increased project overhead and potential liquidated damages.
• Stakeholder dissatisfaction and increased risk of contractual disputes.

Corrective Actions Taken

1. Revised subcontractor resource planning and hiring strategies.
2. Accelerated procurement processes with vendor collaboration.
3. Improved schedule integration and monitoring.
4. Established contingency labor pools and material backups.

Lessons Learned

• Accurate labor and material planning is essential for schedule adherence.
• Early procurement of long-lead items mitigates delays.
• Ongoing communication between subcontractors and prime contractor enhances coordination.

Audit & Prevention: Project Control Questions to Ask on Future Projects to Help Control the Situation

• Is subcontractor labor adequately planned and monitored?
• Are procurement lead times considered and managed?
• Is schedule coordination between all parties regularly reviewed?